Stop Keying Invoice Data By Hand
If you work in freight forwarding or customs brokerage, you know the pain: a supplier sends a commercial invoice as a PDF, and someone has to manually key every line item — descriptions, quantities, values, country of origin — into your customs entry system. It's slow, error-prone, and adds no value.
The LogistiCore Invoice Tool changes that. Upload your PDF invoice, and it automatically extracts all the data you need and exports it to a structured Excel spreadsheet — formatted and ready to upload directly into your customs entry system.
How It Works
Three steps. No manual keying. No errors.
1. Upload Your PDF Invoice
Upload any commercial invoice in PDF format — supplier invoices, pro-forma invoices, or packing lists. The tool reads the document automatically.
2. Data Extracted Automatically
The tool identifies and extracts goods descriptions, quantities, unit values, total values, countries of origin, and other key fields from every line item.
3. Download Your Excel File
Download a structured Excel spreadsheet with your data mapped to the columns your customs entry system expects — ready to upload immediately.
What the Tool Extracts
Goods Descriptions
Full line-by-line goods descriptions extracted as they appear on the invoice, ready for your customs entry commodity lines.
Quantities & Units
Item quantities and units of measurement extracted per line — no more manually counting or transcribing from pages of invoice data.
Values & Currencies
Unit prices, line totals, and invoice currency captured accurately — critical for correct customs valuation.
Country of Origin
Origin countries extracted per commodity line where declared on the invoice — essential for preference and tariff calculations.
Package Details
Number of packages, gross weights, and net weights where available — feeding directly into your shipment and declaration fields.
Invoice Header Data (on request)
Supplier name, invoice number, date, buyer details, and Incoterms. Not extracted by default — available as a configuration option for clients who need it in their upload format.
Built for UK Customs & Freight Professionals
This is not a generic tool. It was designed specifically for the UK customs and freight forwarding industry, with output mapped to customs entry system upload formats.
🛃 Customs Brokers
Eliminate manual data entry from supplier invoices. Reduce declaration preparation time and keying errors on UK import and export entries.
✈️ Freight Forwarders
Process commercial invoices faster and feed accurate data into your freight management and customs platforms without retyping.
🏭 Importers & Exporters
Simplify the handoff between your commercial team and customs team. Send a structured Excel instead of a raw PDF for every shipment.
📁 3PL Providers
Manage high volumes of client invoices efficiently. Process multiple invoices quickly and keep data consistent across shipments.
The Real Cost of Manual Invoice Keying
A single commercial invoice with 20 line items can take 20–40 minutes to key into a customs entry system. Multiply that across dozens of shipments per week and you're losing days of productive time every month — plus introducing the risk of keying errors that can lead to misdeclarations, delays, and penalties.
Invoice Data Is Step One. Document Codes Are Step Two.
Once you have your invoice data extracted, every CDS import declaration requires document codes — the HMRC references that identify which licences, certificates, and authorisations apply to your goods (N935, C600, U110, and hundreds more).
Our Customs Tool connects directly to HMRC in real-time to look up the correct document codes for your commodity. No manual lookup in the tariff. No guessing which codes apply. The tool queries HMRC's API and returns the valid document requirements for your specific goods — instantly.
⚙ Open Customs Tool →Queries HMRC's Trade Tariff API live — document code results are always current, never out-of-date reference lists.
Enter your commodity code and the tool returns exactly which document codes are required, permitted, or conditional for those goods.
Results map directly to CDS data element 2/3 — copy the codes straight into your declaration or customs entry system upload.
Ready to Eliminate Manual Invoice Keying?
The Invoice Tool is available as part of the LogistiCore SaaS platform and as a standalone tool for customs professionals. Get in touch to discuss access options and pricing.
Frequently Asked Questions
What PDF formats does it support?
The tool works with standard text-based PDF invoices, including those generated by ERP systems, accounting software, and supplier portals. If the PDF contains selectable text, the tool can read it.
Which customs entry systems does the Excel output support?
The tool was originally built for FCL (Forward Computers) and its upload format. The column mapping can be configured for other UK customs platforms — whether you use ASM Sequoia, CNS, or another system. Contact us to discuss your specific platform.
Can it handle invoices from different suppliers in different formats?
Yes. The tool is designed to handle varied invoice layouts. While performance can vary with unusual or complex layouts, it handles the vast majority of commercial invoice formats used in international trade.
Is the Invoice Tool included in LogistiCore SaaS?
Yes — it is available as part of the LogistiCore SaaS platform. It can also be accessed as a standalone tool for organisations that don't need the full freight management platform. Contact us to discuss options.
Is my invoice data kept secure and private?
Absolutely. Your invoice data is processed securely and never stored or shared. All data handling complies with UK GDPR requirements.